Payouts into QuickBooks
One QuickBooks entry per Shopify payout. The deposit matches to the cent.
Levelrow posts each Shopify Payments payout into QuickBooks Online as a single journal entry, split to your own accounts: sales, shipping, tax, discounts, refunds, gift cards, tips and fees. For every payout it shows deposit minus entry, and names any cent that does not match.
$29 a month after a 14-day trial, billed by Shopify. QuickBooks Online, US companies, USD. Nothing posts until you confirm the account map.
Amounts are from a sample store.
The first day
Connect, confirm the map, post
Three steps on the first day. After that, Levelrow checks for new payouts every hour and posts them in order. Moving from a per-order connector? Read how payout journal entries differ from order-by-order imports.
Sign in to QuickBooks Online
Pick the bank account your payouts land in. Levelrow reads your chart of accounts; it writes nothing yet. Multi-currency companies are told so up front instead of getting wrong entries.
Deposit to: Chase Business Checking ··4471
Confirm one account per line type
Levelrow lists the line types found in your last 60 days of payouts with a suggested account from your own chart. You confirm or change each one. Nothing is assumed, and nothing posts to an account you did not choose.
Tax collected by Shopify → Marketplace Tax Collected
shop_cash_credit → choose an account
One journal entry per payout
The entry's bank line equals the payout, so your bank feed suggests the match and you confirm it. Change the map later and repost only the payouts it affects; Levelrow removes its own entries and touches nothing else.
Memo: Levelrow · Shopify payout 3fa2-8814 · Sep 16, 2026
The difference
When it does not close, you see why — and you can close it here
Shopify sends over a hundred transaction types and documents none of them. Levelrow never guesses an account for one it has not seen. It posts the rest of the payout, shows the gap, and asks you once. Give this one an account and watch the difference go to zero.
| Shopify transaction type | Order | Amount |
|---|---|---|
| shop_cash_creditseen 3 times since Aug 2 | #1168Sep 10 · Shop | 18.40 |
| Product salesSales of Product Income | 33 orders | 3,744.10 |
| Shipping chargedShipping Income | 241.00 | |
| Sales tax collectedSales Tax Payable | 268.13 | |
| Tax collected by ShopifyMarketplace Tax Collected | 2 Shop orders | 27.65 |
| DiscountsDiscounts Given | −164.20 | |
| RefundsRefunds & Allowances | #1171 | −109.50 |
| Shopify Payments feesMerchant Processing Fees | −119.38 |
The accounts are a sample chart. In the app, rounding of a few cents can be accepted in one click and is recorded with your name.
Margin notes
What Levelrow does not do
The scope is narrow on purpose. If one of these is what you need, this is not the right tool yet.
No entry per order
Levelrow posts one summarised entry per payout. Order-level invoices or sales receipts are not created.
Not instant
Shopify has no payout event to listen to. Levelrow checks every hour and tells you when it last checked and when it will check next.
QuickBooks Online only, US, USD
Xero, multi-currency companies and non-US tax are not supported in this version. A company that does not fit is refused at connection, with the reason.
No customer data
Levelrow reads order amounts and tax, never names, addresses, emails or phone numbers. It writes nothing back to Shopify.
Plans
Priced by orders a month
Metered on orders in your Shopify Payments payouts. Refunds do not count. Above your tier, posting continues and the app asks you to move up.
Core
14-day trial
- Shopify Payments payouts
- One journal entry per payout
- Account map with versions
- Difference panel and repost
- 60-day backfill
Plus
Recommended14-day trial
- Everything in Core
- PayPal, Klarna, Afterpay and manual payments posted monthly to clearing accounts
- 24-month backfill once Shopify grants order history
Scale
14-day trial
- Everything in Plus
Running more than one store? Tell us what you need.
Billed monthly through Shopify. Change plans any time on Shopify's plan page. To cancel, uninstall Levelrow; no further month is charged and your entries stay in QuickBooks. Levelrow keeps your data for 30 days after uninstall, then deletes it.
Not available yetAwaiting Shopify approvalBefore you install
Questions
To the liability account you choose, as a line on the journal entry. A US QuickBooks company does not accept tax codes on journal entries, so the sales tax centre is not updated by Levelrow; tax you collected and tax Shopify collected on your behalf are kept in separate accounts.
Do not let both connectors post transactions for the same dates. Before posting with Levelrow, check the existing QuickBooks entries with your bookkeeper and stop the old connector from posting overlapping dates. Levelrow only removes or reposts entries it created; turning off another connector does not remove its existing entries.
Payouts and their transactions, and order amounts: line totals, shipping, tax, discounts, refunds, tips, duties, gift cards and fees. Never customer names, addresses, emails or phone numbers. It does not write to Shopify.
Disconnecting pauses posting and revokes Levelrow's access; payouts queue and post in order when you reconnect. Uninstalling keeps your map and history for 30 days, then deletes them. Journal entries already in QuickBooks are never deleted.
Yes. Saving the map makes a new version. Payouts from then on use it; for earlier payouts you choose a date, and Levelrow removes and reposts only the entries in that range.
Match the bank feed one payout at a time.
14-day trial, then $29 a month. Nothing posts to QuickBooks until you confirm the account map.